Speaker Guidelines and Scheduling

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 Suggested MRC Speaker Protocol
December 2018
The purpose of this memo is to organize, simplify and inform the club’s key speaker components.
  1. Speaker acquisition
    1. General: Anyone and everyone can submit a speaker anytime for a specific date if that date is open.
    2. Assigned Months: There are about 19 active members and we may add a few more in 2018-19 with Harrisville. Our president has assigned two (2) current, active members per month to acquire speakers for that month.
    3. List of assignees can be posted on the Club Runner. Each assigned member is responsible for two (2) speakers a Rotary year – ideally in their assigned month.
  1. Speaker Criteria
    1. Those with potential to be club members
    2. Subjects of current interest
    3. Someone who hasn’t spoken to the club for three or more years
    4. Known to be a good speaker
  1. Information needed from the speaker sponsor
    1. Proposed open speaking date that is not in conflict with an existing Club Runner posting
    2. Contract information (phone and email of both the speaker and sponsor)
    3. Name, related title
    4. Topic
    5. Short bio (this is a short summary of what might be used to introduce the speaker)
    6. Need for audio and/or visual equipment?
  1. Submission and posting steps
    1. Email complete speaker information (above) to Bob Meissner by the 13 of prior month
    2. Bob will put the speaker summary on the club runner
    3. Bob will send by the 15th of the prior month the listing of the speakers to the Media
    4. If a speaker slot is open after the press deadlines, it be unpublished except for the Club Runner.
  1. Sponsor’s responsibilities
    1. Complete and submit the speaker information in a timely manner
    2. Confirm to the speaker their date about a week prior
    3. Be present to welcome speaker and create a name tag
    4. Introduce the speaker!
    5. Send a thank you on behalf of the club (email is fine) following the meeting
    6. Follow-up with the club Membership Chair if there is potential for membership