Speaker Guidelines and Scheduling
Speaker Guidelines and Scheduling
Suggested MRC Speaker Protocol
December 2018
The purpose of this memo is to organize, simplify and inform the club’s key speaker components.
- Speaker acquisition
- General: Anyone and everyone can submit a speaker anytime for a specific date if that date is open.
- Assigned Months: There are about 19 active members and we may add a few more in 2018-19 with Harrisville. Our president has assigned two (2) current, active members per month to acquire speakers for that month.
- List of assignees can be posted on the Club Runner. Each assigned member is responsible for two (2) speakers a Rotary year – ideally in their assigned month.
- Speaker Criteria
- Those with potential to be club members
- Subjects of current interest
- Someone who hasn’t spoken to the club for three or more years
- Known to be a good speaker
- Information needed from the speaker sponsor
- Proposed open speaking date that is not in conflict with an existing Club Runner posting
- Contract information (phone and email of both the speaker and sponsor)
- Name, related title
- Topic
- Short bio (this is a short summary of what might be used to introduce the speaker)
- Need for audio and/or visual equipment?
- Submission and posting steps
- Email complete speaker information (above) to Bob Meissner by the 13 of prior month
- Bob will put the speaker summary on the club runner
- Bob will send by the 15th of the prior month the listing of the speakers to the Media
- If a speaker slot is open after the press deadlines, it be unpublished except for the Club Runner.
- Sponsor’s responsibilities
- Complete and submit the speaker information in a timely manner
- Confirm to the speaker their date about a week prior
- Be present to welcome speaker and create a name tag
- Introduce the speaker!
- Send a thank you on behalf of the club (email is fine) following the meeting
- Follow-up with the club Membership Chair if there is potential for membership